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Newsletters


2020-03-22
Newsletter 237 - School Development & Improvement Planning 2006-2009 - PART 13


7 WSE – “BODY OF EVIDENCE” DOCUMENT
FOCUS AREA                                        EVIDENCE            Policy/System/Procedure                YES/IN PROGRESS/NO

Basic Functionality
SDP
School secretary
Bursar
Filing system
Regular meetings with secretary
Procurement records
Procurement policy/procedures
School deputy
Head of Department(s)
Attendance records (educators)
Attendance records (learners)
Admissions policy
Language policy
Religious policy
Registers (admission)
Register (time-off)
Register (late-coming)
Register (truancy)
Timetables (school)
Timetables (pastoral duty)
Learner enrolment statistics
Staffing establishment
Leave register
Class registers
Class lists
Staff lists
SDP – report from C/M
Assessment committee
EST
Learning support educator
Do you formally adopt all minutes
School vision & mission
Frontline operation & hospitality
School grounds – clean
Toilets – clean
Switchboard
Signage
Meetings

Leadership,Management, Communication
SDP
SMT
Curriculum manager
IQMS documentation
Register – time-off, incident, donations, disposal, receipt books, textbooks, sick bay, vandalism, burglaries, loan of equipment
Norms & Standards
Financial Records – receipt books, cheque books, petty cash, credit cards payments, electronic payments, procurement policy, nutrition programme payments, telephone records, deposit books, signatories, finance
committee, bank statements, annual budget, invoices
Instructional leader
Principal’s aims & objectives
Management structure
Minutes of meetings (staff, SMT, secretary
SGB, all other committees, RCL, curriculum committees)
Budget and financial records
School policy on finance
Finance committee
Communications
Detention register
CEMIS
Transfer of learners
Management of school records
Filing system - indexed
Management committee (SGB)
Monthly income-expenditure statements
School administration
Auditing statement and report
Donations register
School statistics
Code of Conduct for learners & educators
School policies (admission, language, fees exemption, religious)
Do you formally adopt all minutes
Timetables

Governance and Relations
Minutes of meetings
Plans
SGB
RCL
Interviews
Code of conduct for learners
Plans
Aims & objectives
Management committee (day—to-day governance)
Policies and procedures
Disciplinary hearings
Systems and procedures – delegate
Management committee (SGB)
Admission policy
Language policy
Exemption of school fees
School fees policy
Have parents adopted the budget
Have parents adopted a proposal on school fees and exemption
Constitution
Disciplinary hearings – record
Register – serious misconduct

Quality of Teaching and Learning
Educator portfolio
Homework policy
INSET
Mentoring/Coaching policy
Induction policy
Learning programmes
Work schedules
IQMS – lesson observation
CASS marks
C/A reports
Assessment policy
Curriculum management
Curriculum assessment
Educator profiles
Excursions
Timetables
Curriculum Provision and Resources
LAC – minutes of meetings
Annual strategic assessment report
Calendar of events
Annual and quarterly planning
Moderation (internal)
Supervision (internal)
Assessment policy
Learner Profile
Excursions
Timetables

Learner Achievement
Learner academic records
Photos, clippings, articles
Achievement – competitions
School results
Extra-curricular activities
Curricular activities
Accumulative Record Card
Learner Profile
Debates
Societies & Associations
Public speaking
Competitions
Intervention registers
Excursions

School-safety
Security and
Discipline
Safety plan
School safety policy – supervision of learners
Emergency procedures
Disaster plans
Signage
Code of Conduct for learners
Code of Good Practice for educators
Incident /Injury register
Interviews with learners
Welfare and pastoral care policy
Vandalism, burglaries
Progressive discipline
Disciplinary hearings for learners
Sub-committees
Safety committee and co-ordinator
School
Infrastructure
Staff personal file
Improvement plans
Maintenance plans
Procurement policy and procedures
Inventory
Stock records
SBMT report
Sub-committee
Grounds-person
Caretaker


Parent records & information
Minutes of parent meetings
Special budget meeting – notices and minutes
Contact details of networks
Contact details of Departmental Officials
Register – meeting with parent(s)
Communication procedures
Interviews with parents
Sub-committees
Parents and Community
Parent records & information
Minutes of parent meetings
Special budget meeting – notices and minutes
Contact details of networks
Contact details of Departmental Officials
Register – meeting with parent(s)
Communication procedures
Interviews with parents
Sub-committee